14, 2002 – NOVEMBER 3, 2002
primary goal is to help talented, but little known, playwrights and directors
find an audience to appreciate their talent. We also endeavor to bring back the
fun to mounting a show. The artists
need not feel as if they are alone in the process.
Theater should be a fun and rewarding experience for everyone involved.
When a cast and crew loves what they are doing and are having fun doing it then
there is a tremendous trickle down effect from the talent to the audience
itself. It is time that we put the "experience" back in Theater
Experience! We mainly produce new
works but, on occasion, will accept seldomly done or rare published works.
WHO WE ARE
On Productions is a production company formed by Frank Calo in 1998 and is
managed and produced by him. This
will be Spotlight’s 6th New York Festival under the Spotlight name.
is being handled by CalThor Productions.
Spotlight On, Frank Calo was the Co-Producer of Sage Theatre Company, which
produced 5 New York Festivals and had its own theater on 42nd St. from July 1998
through July 1999. In 1998 Frank
produced and directed the New York and Paris production of God’s Policemen.
Producer: SUE MARTICEK
Manager: RICARDO CORDERO
Design: STEPHEN VOUTSAS
Design: JONATHAN CALINDAS
Manager: ANDREA HOFFMAN
Design Manager: TOMMY BARZ
are located at Raw Space (529 W. 42nd St. - between 10th and 11th Ave.)
set up as we see it now will consist of 3 black box theaters, a box office and
one reception area.
is the largest theater - 80-seats/ large dressing room and a storage room.
Only full length and larger productions will be placed here. 12 dimmers
(hopefully 18 by showtime); cd/tape player
is Raw Space’s newest theater. A
50 seat gem built by our own Tommy Barz. Dressing and storage area in back of
theater. 6 dimmers (hopefully 12 by
showtime); cd/tape player
TO BE DETERMINED
undergoing negotiations for the third space
applications must be postmarked by July 1, 2002.
If your show is chosen then a package will be sent to you with an
agreement letter. There is a $40
(check or money order) non-refundable submission fee.
FEES AND COMPENSATIONS
your production is accepted there will be a $300 fee for admittance.
In return, after the first 20 tickets sold you will receive 1/3 the price
of the ticket for every ticket sold as revenue back to you.
Ticket prices will be set at $15 for most shows (there might be some
instances where the price is higher or lower - tierred showcases, reading,
etc.). In other words, you will
receive $5 for every ticket sold from the 21st ticket on.
Most productions will receive at least 6 performances.
Most likely each production will sell at least 20 tickets on the first
night and after that the production will start to earn revenue back to its
$50 admittance fee and the first 40 tickets sold go to Spotlight On Production
with $3 a ticket going back to your production starting with the 41st
ticket sold. Break even for
Spotlight On is usually around 15-20 paying customers for each and every
Festival makes no requirement for participation in future royalties from any
works performed under its auspices but it does require that you list Spotlight
On Festival as the original producing company or if it has been performed
before the Spotlight Festival as one of the previous producing companies.
Our website address should accompany this statement - www.spotlighton.org.
production can use the reception room for an opening night or closing night
party on a first come first served basis. We
will also have a very reasonably priced catering list for your convenience.
This will be outlined in your acceptance package.
consider ourselves a family and we treat everyone with respect and we will
consider you as part of our extended family and we ask you to do the same.
One of the Spotlight percs are our parties - we like to throw receptions
and parties before, during and after each festival!
It is one of the ways we say “thank you” to each company.
We will update you with specifics. We
also allow plenty of “schmoozing” time in our reception room.
Our website is also a very good way keep your name and production
of acceptance to the festival will be mailed on or about July 20, 2002. At this
time, if you are accepted to the festival, you will receive a participant's
packet. The enclosed contract must be completed and returned to us by August 5,
2002, the signed contract must be accompanied by a check for $300 (for Plan 1)
or $50 (for Plan 2). If for any
reason you cannot perform 100% of this is refundable within the first week, 75%
within 2 weeks, 50% within 3 weeks, 25% within 4 weeks and none of it is
refundable after 4 weeks. You may pay by certified check, cashier's check,
personal check, or money order, in U.S. funds, collectible in a U.S. bank.
Be sure to write the name of your show on the memo line of
your check or money order, and make it payable to Spotlight On. The
participation fee will go towards initial festival promotion and ad costs
(last year we purchased ads in Time-Out Magazine).
your production/show is picked you will receive a packet that will include:
Performance schedule information
Tech schedule information
Blocking rehearsal information
Meeting dates and times
A sample of our festival brochure
Raw Space rental information (if you choose to rent rehearsal time from Raw
show will be scheduled in one theatre for a period of 6-9 performances over the
3-week period. Performances take
place between 4 p.m. and midnight on weekdays and between noon and midnight on
weekends. There is a 20-30 minute turnaround time between shows. Your curtain
time will vary from day to day in order to ensure all shows receive an equal
amount of prime performance times. Keep in mind that when you are striking or
setting up your show, another show is also striking or setting up.
Box Office and Ticketing
On will handle all aspects of selling tickets. Tickets will be sold at the door
and in advance through a recognized ticket agency (most likely Ticket Central).
Full ticket price is $15.00, there
are exceptions to this rule and they will be outlined upon acceptance, some
discount tickets and Festival passes will also be available, and critics and
industry (this will be outlined in the acceptance form) will be comped.
One of our benefits is a liberal comp policy for all Spotlight On
participants. All those directly
involved with any production can see any other show for free on an "as
available" basis. There
will be no other comps. A Spotlight
On employee will be in charge of the box office for all shows.
You will provide an usher, who will be responsible for checking that
everyone entering your show has a valid ticket stub (this will probably be their
remuneration to participants will be made on or before Dec.15, 2002.
less than 50 minutes will be paired with another show to make a combined length
as close to 90 minutes as possible. No
shows over 90 minutes (including intermission).
If you have a show over 90 minutes in length it is considered a “2 slot
show.” Shows exceeding 90 minutes
will require special consideration. Intermissions
in participating theatres will coincide, so audiences can easily go from one
theatre to another nearby, to catch another show.
will need to keep the technical requirements of your show very simple.
The theatres are equipped with only very basic lights and sound.
There is very little storage space in M and a bit more in L.
There is enough time for each company to have only one blocking rehearsal
and one cue-to-cue technical rehearsal in the venue.
Each company must assign an individual to run the lights and sound and an
usher for each performance. A
Festival technical expert will be on hand in case of difficulties in the booth,
but running lighting and sound cues is your responsibility. There will be an
instrument check and sound check at the beginning of each day.
On will publicize the festival and coordinate all press relations, including
interviews and critics' attendance. You will be asked to submit publicity photos
and PR materials so we can send complete press packages to print and broadcast
media. You must publicize your own show through mailers, handbills, or posters.
The more you promote your show, the larger your potential audience.
participants are responsible for all aspects of production and publicity for
their show, as well as travel expenses and accommodations.
Spotlight On will do all it can to provide lists of hotels and rentals.
SPOLIGHT WILL PROVIDE
Lighting Designer to design a general plot with a possibility of specials for
each of the theatres.
Technical Director/Managing Producer (either 1 or 2 people) to troubleshoot
technical and logistic problems that may occur.
Box Office Manager for all shows.
Press/Promotions Manager (either 1 or 2 people) to write press releases for
festival, set up promotionals and design and place ads.
Will also be available for questions.
Festival Brochure will be sent out to our mailing list and given out as a
festival program. The brochure will
also be sent to press.
Festival Flyer and/or Postcard will be provided to every company and sent out to
any additional mailing lists.
disk with our logo and information that MUST go in every ad or on every flyer
hours Tech time (per production - this will be divided if you are part of an
evening of separate pieces) in the space that you will perform in.
hours Blocking time (per production - this will be divided if you are part of an
evening of separate pieces) in the space that you will perform in.
EACH GROUP MUST PROVIDE
Usher to sign box office sheets at
the end of each production
Program for your production (it can be as simple as a sheet of paper with bios
and show information.)
Representative to attend all scheduled meetings.
EACH GROUP CAN PROVIDE
Separate Flyer/Postcard for your production (must be okayed by Spotlight).
The flyer/postcard must have the line. “A Spotlight On Production” or
“Spotlight On presents.”
Advertisement in any publication (must be okayed by Spotlight).
The ad must mention Spotlight On.
will serve many purposes. The
Reception Room will be a meet and greet
for cast, crew and audience. Wine
and refreshments will be offered and
All promotional materials will be displayed.
This will also be the room to have promotional parties, press functions
and after show parties. The room
will be offered to each group on a "as available" basis to have
opening and closing parties. We will
have a catering list if you would like wine and cheese parties or something
more. Prices will range from $25 and
up. You can also just hang out and
out the application form.
the following support materials with the application:
Script or adaptation of proposed project.
Your best representative videotape (standard U.S. format) if you have one
Bios of all artists involved in your project
Audiotape of music (if applicable).
Any other support material you think relevant.
$40 application fee (check or money order)
application and support materials
75th St. #2
Elmhurst, NY 11370
are available to answer any questions via e-mail at firstname.lastname@example.org
OUT BELOW (print
clearly or type)
TITLE OF PRODUCTION
IF NOT, HAVE YOU ALREADY OBTAINED THE RIGHTS?
GENRE (drama, comedy, musical, etc.)
HAS WORK BEEN PERFORMED BEFORE?
IF SO, WHERE AND UNDER WHAT CIRCUMSTANCES?
PLEASE GIVE US A 1-2 PARAGRAPH DESCRIPTION OF YOUR PIECE
EQUITY OR NON-EQUITY**
RUNNING TIME (including intermission)
DO YOU HAVE A STAFF SET? IF SO, PLEASE LIST
TOTAL NUMBER IN CAST
TOTAL NUMBER IN PRODUCTION
can find directors for some shows. If
you are in need of a director please let us know.
This can hinder the process. We
pass scripts around to our pool of directors and hope for a “marriage.”
If you choose an Equity Showcase you must complete all the paperwork and pay
Spotlight Festival will provide a lighting designer.
The designer will provide a general plot with a possibility of one or two
specials for each group. You must
provide a lighting technician to run your show.
want to make your theatre experience as pleasant as possible.
Spotlight On's number one rule is and has always been “No Attitudes!”
It is hard enough to put up a production without dealing with attitudes.
We’re all in this together - all we ask is that we help each other. If
you and your group are looking for a “festival family” than please submit!